Payday is the one deadline nobody forgives. Get it wrong and you hear about it inside an hour, from the person who noticed and from everyone they told. We run payroll for growing companies so the numbers are right, the withholdings are right, and nobody on your team has to chase a correction.
The work happens on site at your Lexington office or virtually, whichever you prefer, and it plugs into the payroll platform you already use. ADP, Paychex, Paycor, Gusto, RUN Powered by ADP, QuickBooks Payroll. There's no migration project and no new system for your managers to learn. Hours come in, the run goes out, the general ledger picks up the entries, and the tax side gets handled without a separate conversation.
Construction crews usually want weekly, because that's what the trades expect and that's what keeps people on the job. A lot of professional service firms run bi-weekly, twenty-six runs a year, which is simple to budget around. Semi-monthly suits salaried teams and lines up neatly with month-end close, though it means two different day counts per month. Monthly works for small salaried groups and owner-heavy payrolls. Any of the four is fine. What matters is picking one, sticking to it, and having someone who does not miss a run.
Here's what a run looks like from your side. Someone sends hours, or approves them in the system, and that's it. On our' side: hours get checked against the schedule, overtime and doubletime get calculated at the right rates, new hires and terminations get entered, garnishments and child support orders get applied, benefit and retirement deductions come out, and the run gets previewed before anything hits an account. If a number looks strange, you hear about it before the money moves, not after. Direct deposits are submitted in time for the scheduled pay date.
For a construction company, payroll that just posts to one wages account is nearly useless. You need labor by job, by phase, sometimes by cost code, and you need it fast enough to matter while the job is still running. Same idea in healthcare with department-level detail, or in retail with labor by location. We set the payroll file up so the entries land where they belong in the general ledger, then tie them back to your job cost reports. The result is a labor number you can trust when you're bidding the next one.
It happens more than people admit, and it's usually how a business first realizes how much sat in one person's head. Nobody else knows the login. Nobody knows which employees are salaried exempt or how the PTO accrual was set up. We have stepped into that spot before, in construction, healthcare, retail, and service businesses, and the first job is always getting the next run out clean while the rest gets documented. Book a consultation if you're staring at that situation now, or if you'd rather not be one resignation away from it.
No. We work in ADP, RUN Powered by ADP, Paychex, Paycor, Gusto, and QuickBooks Payroll, and getting added as a user on the one you already have is usually a five-minute task. Switching platforms is a separate decision, and there are times it makes sense, but it is not a condition of getting help.
Yes. Multi-state payroll mostly comes down to registering in each state, withholding at the right rates, and filing where you have people working. Remote hires are the usual reason a business ends up multi-state without planning for it. Bring the list of where your team actually sits and We will tell you what's already set up and what isn't.
Enough to check the hours and fix anything odd before money moves, which for most clients means submitting a day or two ahead of the pay date. Off-cycle checks for a termination or a missed bonus can move faster. The exact cutoff gets set during onboarding and depends on your platform and your bank.
Other work in this area that tends to come up in the same conversation.
Federal and state withholding deposited on your required schedule, with quarterly and annual returns prepared and submitted when they're due.
Read moreKentucky unemployment reports prepared each quarter, wage bases tracked correctly, and rate changes applied when the state issues a new one.
Read moreAudit season goes faster when payroll is already split by class code. Documentation gets pulled together and questions from the auditor get answered.
Read moreBook a consultation and we will walk through the work, the timing, and who does what.
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